Record an auditable timestamp of a Compliance Approval

Use case

Fields like “Compliance Approval Timestamp” should only be updated as part of specific transitions (e.g., after passing a compliance review). These must not be editable by users, to satisfy audit and regulatory requirements. This is why you don't add them to editable screens.

To update fields which are not added to the edit screen these kind of operations need to be performed or run as the "Jira Workflow Toolbox app user" to ensure the fields are consistently updated.

If you want to automatically set other potentially editable fields check out our other examples like:

Set a date field to the current date

Set a date field to a future date

Add three days skipping weekends automatically to a Date Picker

🛠️ Configuration

Target issue*

Choose Current issue

Fields*

Select a Date Time Picker field or a Date Picker field. In our use case it's called Compliance Approval Timestamp

Expression*

Set the expression editor to General mode and enter the following expression:

%{dateTimeToString({system.currentDateTime} , "YYYY-MM-DDThh:mm:ss.sZ" , RUN_AS_LOCAL, RUN_AS_LANG)}

Alternatively, the expression editor can be set to Jira expression mode and the following expression can be used:

Bash

new Date()

Run as*

Choose Jira Workflow Toolbox app user .

Pro tip

Running this post functions as the dedicated Jira Workflow Toolbox app user ensures the correct execution of the field update - whether or not the field is present on the relevant edit screen.

Use case	Workflow function	Parser functions
Set the due date based on the priority	Update fields	getMatchingValue()
Obtain the difference between two dates	Update fields
Assign an issue to the user who last commented on it	Update fields
Add three days skipping weekends automatically to a Date Picker	Update fields
Keep parent's priority in sync	Update fields
Set the assignee based on the issue type	Update fields	getMatchingValue()
Set the fix version to affects version when resolving an issue	Update fields
Use the app user to update non-editable fields	Update fields
Automatically add incident reporters to problem tickets	Update fields	append() fieldValue() linkedIssues() toStringList()
Copy labels of a sub-task to the parent issue upon closing	Update fields
Assign an issue to the project lead, if the issue is unassigned on creation	Update fields
Add watchers from another field	Update fields Transition issue	union() toStringList()
Add a sub-task's summary and key to the description of its parent	Update fields
Set a date field to a future date	Update fields	dateTimeToString()
Record an auditable timestamp of a Compliance Approval	Update fields	dateTimeToString()
Copy field values from epic to issues under it after creation	Update fields Transition issue	epic() issuesUnderEpic() filterByStatus()
Set a date field to the current date	Update fields	dateTimeToString()
Assign important issues to the project lead	Update fields
Set the priority to Highest if the 'Infrastructure' component is selected	Update fields
Background priority calculation	Update fields	avg()